Administrative Support Associate - Journey

Department public liaison 5% This position serves as the first point of contact for the Engineering department with all constituencies.
Serve as departmental receptionist, answering questions for prospective and current students and families.
Travel coordinator 20% As travel coordinator, it is the responsibility to process all travel requests and reimbursements and assist faculty, staff, students, and student teams with travel arrangements as necessary, using the Chrome River accounting software.
Student Hire Coordinator 20% Oversee hiring, completion and submission of hiring documents for all undergraduate and graduate student appointments and contracts, submitting EPAFs, maintaining the Student Fees and GRA budget spreadsheet.
Responsible for KRONOS approval and time records for student employees each pay period.
Department scheduler and event coordinator 5% Serve as department coordinator/organizer/scheduler for events, i.
e.
department, faculty sponsored, senior capstone design program, student organizations, and invited speakers.
Responsibilities includes all aspects of venue scheduling, ordering food, purchasing parking passes, etc.
Department Information/Database and Office supplies manager 20% Maintain Engineering Department TEAMs site, required faculty office schedules, syllabi.
Record/document department meetings and Engineering Advisory Board meetings.
Create and maintain database of current students and alumni.
Purchase/maintain office and educational supplies for faculty and staff and supplies for senior capstone design program.
Assistant to the Chair 10% The individual in this position assists the Chairperson in prioritizing and scheduling appointments, meetings, and professional activities, as well as planning luncheons, seminars, and presentations.
Assist with scheduling undergraduate and graduate engineering courses in Banner, coordinate course schedules with faculty, and classroom scheduling.
Undergraduate and Graduate Programs Assistant 20% (a).
Assist with managing the undergraduate and graduate recruiting and admissions process (b).
Assist with reporting of annual learning outcomes assessments of the undergraduate and graduate programs.
©.
Assist with the review and update of undergraduate and graduate catalogs, and program marketing brochures.
(d).
Review and update undergraduate and graduate information on the department websites.
Minimum Education/Experience High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
License or Certification required by statute or regulation None Preferred Experience, Skills, Training/Education None License or Certification required by the Department None Special Instructions to Applicant Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application.
Do not write ‘see resume’ on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
Applicants must be currently authorized to work in the United States on a full-time basis.
Job Open Date 02/29/2024 Job Close Date - Positions will be posted until 11:59 p.
m.
EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed.
03/07/2024 Open Until Filled No Quick Link for Direct Access to Posting https://ecu.
peopleadmin.
com/postings/69289 Alternate option If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants.
Salary would be determined based on competencies, equity, budget, and market considerations.
AA/EOE East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration.
We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups.
All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA-Coordinator@ecu.
edu.
Eligibility for Employment Final candidates are subject to criminal & sex offender background checks.
Some vacancies also require credit or motor vehicle checks.
ECU participates in E-Verify.
Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If highest degree earned is from an institution outside of the U.
S.
and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.
S.
Office of Human Resources Contact Information If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.
edu.
Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.