Administrative Support Associate - Journey

The Administrative Assistant will manage financial oversight of the clinic, including: (50%) Financial record-keeping and management of the clinic budget throughout the fiscal year including grant funds that support therapy services Income processing and communication with student therapists regarding receipts and payment issues.
Create and submit quarterly compliance reports to the ECU Compliance Office.
Maintain records of faculty hours for reimbursement for clinical work.
The Administrative Assistant will work closely with the Assistant Clinic Director on the daily oversight of clinic operations and personnel management including: (50%) Ensuring that the clinic functions effectively, safely, and in accordance with established protocols and policies.
Maintaining an accurate schedule of the clinic including coverage during operating hours, requests for maintenance and IT support, and scheduling clinic space for student practicums and supervision, trainings, and other events.
Assist with recruiting, training, scheduling and onboarding of clinic assistants and interns in coordination with the Assistant Clinic Director.
Schedule and assign intakes, create and maintain case files (including archived files) in the Electronic Health Record (EHR) and other therapist/client data.
Answer clinic phone calls, manage the clinic email account, and manage incoming/outgoing postal mail.
Schedule, organize, and attend community outreach events.
Contingent on Available funding Minimum Education/Experience High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
License or Certification required by statute or regulation None Preferred Experience, Skills, Training/Education Significant experience in office administration and strong financial management skills are preferred.
Strong computer skills and the ability to quickly learn Electronic Medical Record System(s) (Theranest) and other technology platforms such as Microsoft Teams, RedCap, Outlook, and Occularis are preferred.
Experience working in the mental health field, knowledge of office administration, and experience managing business finances are preferred.
Training in or knowledge of the following systems is a bonus; Banner 9, Ustore, Chrome River, and ProCard.
License or Certification required by the Department None Special Instructions to Applicant Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application.
Do not write ‘see resume’ on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
Applicants must be currently authorized to work in the United States on a full-time basis.
Job Open Date 02/07/2024 Job Close Date - Positions will be posted until 11:59 p.
m.
EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed.
02/15/2024 Open Until Filled No Quick Link for Direct Access to Posting https://ecu.
peopleadmin.
com/postings/68835 Alternate option If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants.
Salary would be determined based on competencies, equity, budget, and market considerations.
AA/EOE East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration.
We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups.
All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA-Coordinator@ecu.
edu.
Eligibility for Employment Final candidates are subject to criminal & sex offender background checks.
Some vacancies also require credit or motor vehicle checks.
ECU participates in E-Verify.
Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If highest degree earned is from an institution outside of the U.
S.
and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.
S.
Office of Human Resources Contact Information If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.
edu.
Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.